Ok, I will try wording this the best way possible.
If we can, we need to find someone willing to loan a canopy tent, that will be a good size to fit about 80 people. A pavilion would be a really good place as well, seeing how tables, chairs, and coverage is provided. We could designate it as the main Tavern. Then to whom ever is willing to run it, will be giveing something like a decorated dagger or to what ever their liking is. I'm pretty sure it will take at least 3 people to run it if we have a large group show.
Tavern owner, and tavern assistance's responsiblities:
1. He/She will maintaine the Tavern.
a.) Pulling in chairs/tables if it happens to rain or if they are slowly floating outside of the tavern.
b.) Making sure tables and waste have been picked up and cleaned.
c.) Checking the tent periodicaly, to make sure it is still tied down.
I.) If everyone is willing to support, they could bring tables to. So when set up, you can come to the tavern to sit down and eat with your friends. It will be nice especially if it is a hot day, another good reason to have a large canopy tent.
II.) There will be more but I will need assistance with any other responsiblities they will need.
2. He/she will Keep track of the water supply for those that come for drinks(free of charge, we all need water at some time).
I.) If everyone is cool with this idea, maybe we could get candybars and sell them at the tavern(using real money). That would be another reason to stop by the tavern.
3. He/she will help out the troll.
I.) seeing how the tavern is always the pintical of a city this will be the best spot to put the troll.
I can't come up with anymore at the time, I would appreciate it if you guys would help me on this one.
As for the smaller stores and what-not. Here is how they could run.
Each store, or "booth" will be large enough for about six people per booth. These booths will be set up and maintained by the people who are selling what they have brought with them. Real items. But initially if some one is interested in an item they have they can barter it over with the owner. When they have come to an agreement, the owner will hand that player a sheet, then the player will right down his/her real name, battle name, and phone number. Just for safty reasons. Then when the event has come to a rest period, the store owners will stay open for an hour longer, allowing the players to come back with real money to pay for the item they wanted.
As to the fake stores, or "booths". They will be designated(here is where I will need your help).
These "Item Shops" will be places where you could buy your red potions(if we have it) and what-not. You could also buy other mock items her as well. These "shops" would be similar to the real ones, but there woud be certain items set out, like mock items. For example, say a scroll wound up. The scroll, being of say a low level wizard. If you are able to make it out of the area with the scroll unnoticed by the town patrol or shop-keep. You would then comfirm it with someone outside the are with you. Then you would bring the person along with you back to the shop-keep. Here you would present your prize and the witness. The shop-keep would tell you what it is and seeing it was a low level wizard's scroll you would only get small points for it. The shop-keep would record, and present it to the event hosts who are keeping track of points.
There is my idea, please respond to how you feel about it.